| Exhibitor Spaces for HealthTech:Next Generation 2011 are due and payable in full upon online sign-up completion. 25% of every booth fee will be held as Non-refundable deposit on Space. No Cancellation Refunds are available within 45 days prior to Expo. Booths are not considered viable and engaged until online sign-up & cleared payment is received. |
| All set-ups for shows take place between 6:00am – 8:00am of the event date. Show opens promptly at 8:00am. You must be fully set-up and prepared by then. Breakdown cannot start until 5:00pm and must be complete by 6:00pm. Exhibitors are expected to have professional attractive displays and collateral. |
| Demonstrations for the Demo Room must be submitted to HealthTech:NextGeneration in writing (Email suffices) with a complete list of needs and description of demonstration well before each show. HealthTech:NextGeneration retains right of final approval for all demonstrations and may reject due to overly cumbersome set-up, breakdown, logistical requirements or subject content. Demos should be targeted for 10 to 15 minute use by individuals, so 3 or 4 groups of 15 people can experience each demonstration |
| Special Requests like electricity, extra chairs, tables, AV equipment, etc must be submitted to HealthTech:NextGeneration via written request (Email suffices) well in advance of the show. Late or Day of Show changes may be difficult and any costs incurred by Healthtech:NextGeneration will be passed on to the Exhibitor. |
| Exponential does it’s best to accommodate Booth placement requests but not all requests can be fulfilled. Actual Day of Show Booth placements are at the sole discretion of Healthtech:NextGeneration and are Final. |
| All HealthTech:NextGeneration Host Venues are non-smoking facilities and Exhibitors must respect the cleanliness and organizational parameters of the Host Hotel. All trash within your Booth is your responsibility. |
| Attending Visitor Lists are available to all Exhibitors and Sponsors from HealthTech:NextGeneration when requested in writing 7 to 14 days after each show. |
| The Exhibitor agrees to indemnify and hold harmless HealthTech:NextGeneration of any damage, injury, loss or compensation of any kind. Exhibitors are liable for any damages incurred or caused and must retain proper business insurance for such eventualities. |
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